Back in 2019, when strict quarantine restrictions due to COVID-19 began to be introduced in Ukraine, our Foundation began to transfer internal work online as much as possible: document management, communication, planning, and document storage. By joining Microsoft and Google programs for non-profit organizations, we were able to set up many processes that allow us to be less dependent on offline in terms of our work. Of course, going entirely online requires a lot of internal changes, both in habits and approaches. At the moment, at the end of 2022, we still cannot say with 100% certainty that all our work, including document management, has moved exclusively online.
One of the latest challenges was the full-scale invasion of russia into Ukraine and the occupation of the Kherson region, which forced the active members of our organization to evacuate to the territory controlled by Ukraine. Of course, it was impossible to take all the documents with us for 10 years of our work. Many of our documents were and are in the cloud, making working in a new place easier. But new challenges put new tasks before us. We made a decision to completely abandon any software that is directly or indirectly related to russia. The 1C accounting program is the most important software; our foundation has been using it since its inception.
We decided to migrate from the russian 1C to the Ukrainian program for automating accounting and financial reporting "Debet Plus". We have uploaded the program to the cloud and are now not dependent on any computer or laptop where the program is installed. Moreover, we support the Ukrainian product, and continue our own course on digitalization and automation of the organization's internal processes. The "Debet Plus" software complex has an expert opinion on compliance with the guarantees of technical protection of information (TPI), is supported by developers, and contains all the functions necessary for the accounting support of Ukrainian non-profit organizations.
In this short instruction, we tried to outline the main steps for preparing and starting work with the "Debet Plus" program, using the example of our organization the Kherson Regional Charitable Fund "Union".
Our financial manager, Nataliya Oliynyk, explains in simple words where the program's main settings take place and how to work with bank statements, payment orders, counterparties, wages, commodities and materials accounting, and other basic things.
We hope that our migration experience from 1C to the Ukrainian "Debet Plus" product will be helpful to you.
Quick instructions for download (PDF, ~12 Mb)