Guide to monitoring public procurement

 
Our Foundation has been monitoring public procurement in the Kherson region for over a year with the “Kherson Club of Active Citizens”. During this time, we have analyzed dozens of tenders, identified suspicious suppliers, described why we consider them suspicious, and sought to expand such activities. However, trying to involve active Kherson residents in monitoring, we often encounter the fact that they lack systematic knowledge. Therefore, we have prepared a simple guide for you on where to start monitoring public procurement, where to look for information, and how to do so. This is the “base” for public monitoring.

Join our community of monitors. Soon, we will conduct training on monitoring public procurement online. Follow our social networks for updates!

So, where to start:

1. Go to the Prozorro website

Address: https://prozorro.gov.ua

This is the official public procurement portal, where all tenders are displayed in real time.

2. Use filters to search

There is an advanced filter on the main page. You can filter procurements by:

  • Type of procedure (simplified, open tenders, etc.).
  • Region (for example, only Kherson).
  • Procurement status (active, completed, canceled).
  • Dates of receipt of proposals.
  • Keywords (for example: “school renovation”, “laptops”, “construction”).

3. Found an interesting procurement? Let's analyze!

Go to the tender and pay attention to:

  • Customer - who is conducting the procurement (hospital, department, etc.).
  • Expected cost - how much they plan to spend.
  • Number of participants - if there is щтдн one participant, this is already a “red flag”.
  • The winner of the tender is the company that won.

4. Check the company through YouControl

Go to https://youcontrol.com.ua (or https://opendatabot.ua)

Copy the EDRPOU code from Prozorro and paste it into the search.

Look:

  • Who are the managers and founders of the company
  • Date of creation (newly created individual entrepreneurs in government procurement are suspicious)
  • History of participation in tenders
  • Court decisions
  • Affiliation with other companies or officials

5. Search for additional information

Search Google for the company name and the full name of the manager/beneficiary + keywords (“investigation,” “tender,” “scandal,).

Check whether the company/manager/beneficiary was featured in:

In the free version of YouControl, the user has access to some information that is sufficient for a basic company check, including:

  • Full name of the company / individual entrepreneur
  • EDRPOU code
  • Status of activity (active/terminated)
  • Date of registration
  • Head and founders (with indication of share in the authorized capital)
  • Registration address
  • KVEDs (classifier of types of economic activities)
  • History of changes (with some restrictions)
  • Relations with other companies (limited)

This is enough to:

  • See if the company is new
  • Who is behind it
  • Does its activity coincide with the subject of the procurement
  • Does it look like a “front company”

Judicial authorities of Ukraine — on this site you can check court decisions manually.

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